1. Introduction
Okoth Obera Law Advocates ("we", "our", "the Firm") is committed to protecting your personal data. This Privacy Policy explains how we collect, use, store and protect information in accordance with Kenya's Data Protection Act, 2019 and applicable regulations. By using our website at okothoberaadvocates.com or engaging our services, you agree to the practices described here.
2. Data We Collect
We may collect the following categories of personal information: • Contact details: name, email address, telephone number, postal address. • Enquiry information: details of your legal matter submitted via our contact form or by email. • Technical data: IP address, browser type, pages visited and referring URL collected automatically via cookies and analytics tools. • Professional information: company name, job title, where relevant to your enquiry. We do not collect sensitive personal data (as defined by the Data Protection Act) unless strictly necessary for legal advice and with your explicit consent.
3. How We Use Your Data
We process your personal data for the following purposes: • To respond to enquiries and provide legal services. • To manage and perform our contractual obligations to clients. • To send relevant legal updates and firm news (only where you have opted in). • To improve our website and understand how visitors use it. • To comply with our professional regulatory obligations as a law firm regulated by the Law Society of Kenya.
4. Legal Basis for Processing
We process personal data on the following lawful bases under the Data Protection Act 2019: • Performance of a contract: where processing is necessary to provide the legal services you have requested. • Legitimate interests: to operate and improve our website, prevent fraud, and maintain our client records. • Consent: for marketing communications and cookies (which you may withdraw at any time). • Legal obligation: where we must retain data for tax, regulatory or professional indemnity purposes.
5. Sharing of Data
We do not sell or rent your personal data. We may share it with: • Trusted third-party service providers (IT infrastructure, secure email, CRM) under strict data processing agreements. • Regulatory or law enforcement bodies where required by law. • Courts, counterparties and professional advisers in the course of legal proceedings, where necessary. All third parties are required to handle your data securely and only for the purposes specified.
6. Data Retention
We retain personal data only for as long as necessary for the purpose for which it was collected, or as required by law or our professional obligations. Client files and related correspondence are generally retained for a minimum of seven (7) years after the matter closes, in line with Law Society of Kenya guidance. Website enquiry data not resulting in instructions is deleted after 24 months.
7. Your Rights
Under the Data Protection Act 2019, you have the right to: • Access a copy of the personal data we hold about you. • Correct any inaccurate or incomplete data. • Request deletion of your data (subject to our legal and regulatory retention obligations). • Object to or restrict certain types of processing. • Withdraw consent at any time where processing is based on consent. To exercise any of these rights, please contact us at legal@okothoberalawadvocates.com or by post to our registered office.
9. Security
We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, loss or destruction. All data transmissions to our website are encrypted using TLS (HTTPS). However, no internet transmission is completely secure and we cannot guarantee absolute security.
10. Changes to This Policy
We may update this Privacy Policy from time to time. The current version will always be available on this page with the effective date shown below. Your continued use of our website or services after any changes constitutes acceptance of the updated policy.
11. Contact Us
For any privacy-related queries or to exercise your rights, please contact: Okoth Obera Law Advocates Privacy Officer Email: legal@okothoberalawadvocates.com Telephone: 0759 037285 Address: Nairobi, Kenya